Team members working remotely have its inherent benefits. There are paramount drawbacks however to this emerging trend. A few of the problems it presents are conflicts of schedule, priorities, and communications. How does project management really work?
The project manager should have effective delegating skills to prevent conflicts. He should be able to make all information clear for everyone to avoid confusion. We suggest these project management tactics to run a remote team smoothly and effectively:
- Use collaboration software instead of email. Each time innovative ideas come to mind, don’t be tempted to email your team members. Your message will likely be buried among the numerous emails they receive each day. Project management software like Asana, Basecamp, and Trello will help your team take immediate action on the most important and immediate tasks. Everyone will be rewarded with an organized inbox, less stress, and a systematic log of ideas and accomplishments.
- Establish routine. Most projects require tasks that are done on a regular basis. Keep a record of these tasks, how often they’re done, and the names of members assigned to act on them. There are tools that can help the project manager automate these tasks. Choose one that works well with your schedule’s flexibility like the Asana app.
- Group chats instead of conference calls. While scheduled video or voice calls have their advantages, using Skype group chats can also be helpful in managing offshore team members. Rather than losing sleep waiting for team members to go online, use group chats for less urgent matter. Those who are offline can read the messages left by other team members the next time they log on. Make sure that everyone will check Skype daily so the whole team is able to keep track of all the matters discussed on the thread.
- Document all work instructions. Developing a set of general instructions for the team will come handy once you need to bring in additional team members. Systematic work instructions helps in upholding quality work, completing each tasks
Remember that your human resource is your company’s biggest operating expense. Return on investments increases when you are able to manage your team effectively. Keep your team members engaged through smooth delegation and communication processes.